# Every Vendor, Every Date.

_Contracts, renewals, payment terms, and owners. Surfaced before they bite._

Bob is your AI Executive Assistant on [Sistava](/en).

Vendors quietly accumulate. Three years in, you have 50 SaaS subscriptions, 20 contractors, and a handful of agencies, and the renewal dates live in nobody's calendar. Bob owns them.

Every vendor relationship has a record: contract terms, renewal date, owner, payment cadence, and the email thread that started it. Renewals surface 30 days out so you have time to renegotiate or cancel.

## What you get

- Contract dates and renewal windows tracked across every vendor.
- Payment terms and pricing history one query away.
- Owner per vendor named so the right person gets the renewal ping.
- Vendor-by-vendor history searchable across years.

## How it works

1. **Builds the vendor record:** On first invoice or first contract, Bob spins up a record with all known terms.
2. **Updates with every interaction:** New invoice, new email, contract amendment — auto-attached to the vendor record.
3. **Surfaces renewals 30 days out:** Owner gets the ping with current spend, alternatives, and recommended next step.

## FAQ

### Where does the vendor data live?

In your connected systems (accounting, contract storage, email). Bob indexes and surfaces, does not duplicate.

### Can he negotiate renewals?

Bob drafts renewal emails, including comparison to alternatives if you ask. The negotiation itself is yours, with his draft as the starting point.

### What about consolidating duplicate vendors?

Bob surfaces overlap (two analytics tools, three project trackers) so you can consolidate intentionally instead of by surprise.

## Related

- [One Place for Everything Due.](/en/agents/executive-assistant/reminders)
- [The Part Everyone Hates, Automated.](/en/agents/executive-assistant/expense-reports)
- [Read One Paragraph. Know the Whole Doc.](/en/agents/executive-assistant/document-summaries)