# Find Work From Anywhere

Find the workspace page, person, task, project, sprint, Drive file, or CRM contact you need without leaving the page where you are working.

Global Search is always in the workspace sidebar, so you can look for something without backtracking through the organization chart or opening a separate search screen. Press Command K on macOS or Control K on Windows and Linux, or select Search, then start typing.

One search covers ten resource families: workspace pages, employees, teams, marketplace candidates, tasks, projects, sprints, three separate kinds of Drive item (uploaded files, generated assets, and agent-written documents), and CRM contacts. Each result carries a resource label and a destination, so a task, a file, and a contact with similar names are easy to tell apart. Typing needs at least two characters before a search runs, so a single keystroke does not fire a query against every resource family at once.

This is a name-and-metadata index, not a full-text document search. It matches what a resource is called, a task title, a file name, a contact's name and email, not the words inside a task description, a chat message, or a document body. That is a deliberate, current limit rather than an oversight: reading every document's content into a search index carries its own cost and access-control questions, so full-text search over Drive stays a separate capability rather than something Global Search does quietly in the background.

Results are bounded on purpose. The server returns at most 30 matches by default and never more than 50, with a hard cap of 8 results per resource family so one crowded category, like tasks, cannot push every other kind of result off the list. A resource type the workspace does not yet have a dedicated icon and label for is not hidden either, it falls into a catch-all Other group so a newly added resource family still shows up in search before its presentation ships. CRM contact search fails closed: if the CRM connection is not set up or is temporarily unavailable, contacts are simply left out of the result list rather than showing an error, while every other resource family keeps working normally. Global Search is included on every plan; there is no separate tier that unlocks it.

Every result is a real destination, not a preview. Each one carries what it is, its name, a short line of context underneath, and the exact page it opens, so choosing a result takes you to that record with the right thing already selected or filtered into view. An employee result opens that employee's own overview. A marketplace result opens the Marketplace with the candidate already surfaced. A contact result opens the CRM with that contact picked out. You are never handed a list and left to find the item a second time.

The list also stays clean without you managing it. Employees who have left your workspace are excluded, and so are the platform's own internal teams and any marketplace role that has been archived, so search reflects the workforce you have now rather than everyone who ever passed through it. Long queries are trimmed and extra spacing is collapsed before anything is matched, which keeps a pasted sentence from behaving differently to the same words typed by hand.

## One Search, Clear Resource Types

Search results say what they are before you open them. You can distinguish an employee from a marketplace candidate, a task from a project, and a Drive file from a CRM contact at a glance, even when they share a name.

This is a workspace navigator and resource finder. It is not a replacement for a document reader, so a file is found by its available metadata, such as its file name, rather than by every sentence inside it.

## Context Helps Without Boxing You In

The current page makes common next steps faster. A search from a company task board leads with task-related results, while a search from Drive leads with files. The same scope gets a gentle preference after that, so nearby work is easier to find.

Only two signals move a result up the list: whether it matches the resource family tied to the page you are viewing, and whether it belongs to the same company, team, or employee scope you are currently in. Past that, order follows how each resource provider returned its matches, so ranking stays predictable instead of shifting on every keystroke.

Nothing is filtered out because of where you started. Use the same search to jump from a task to a contact, from a file to an employee, or from any workspace page to another one.

## The Same Index Your Employees Navigate By

Global Search is not a separate feature bolted onto the side of the workspace. It is the same map your AI employees use when you ask one of them to take you somewhere. Ask an employee to open a file, a task, or a contact by name and it looks that name up through this exact index and hands you the destination it finds.

That shared foundation is why the two behave consistently. If you can find something by typing its name, your employee can find it by hearing its name, and both of you end up on the same page with the same item selected. There is no second list that drifts out of step with the first.

## How It Works

**Open Search from any workspace page, type what you know, then choose the matching resource.**

The command palette opens over the current page. Its results combine navigable workspace pages with the resources you can act on, and keyboard arrows plus Enter let you move without leaving the keyboard.

Your current URL gives the results useful context, not a restriction. On Tasks, tasks, projects, and sprints appear first. On Drive, files lead. On CRM, contacts lead. Every other matching resource remains in the same result list.

Behind the palette, each kind of resource is searched by its own narrow rule and is checked against your workspace and your access before anything comes back. That is what lets ten very different things share one box: nothing is pulled from a shared pile and filtered afterwards, so a record you are not allowed to see never reaches the list at all, and never influences what the list looks like.

## Use Cases

### Return to a task without retracing navigation

Open Search from any employee, team, or company page, type the task title, and go straight to the task.

### Find a file while reviewing work

From a task or chat, search a Drive file by name and open its workspace destination without switching tabs manually.

### Move from work to customer context

Search a CRM contact by name from anywhere in the workspace when a task needs the customer record behind it.

### Check who you already hired for a role

Type a role or a name to see your current employees and the marketplace candidates for the same job side by side, each labeled, before you decide whether you need to hire anyone at all.

## Comparison

| Before | After |
|---|---|
| Finding a file means remembering which employee made it, which task it was attached to, or which folder it landed in, then clicking your way back there. | You type part of its name from wherever you are and open it directly, with no memory of the path required. |
| Every area has its own search box, so you check the task board, then Drive, then the CRM before you find the record you wanted. | One box covers ten kinds of resource at once and returns them in a single list, each one labeled with what it is. |
| A results list mixes everything together, so you open two wrong things before you find the right one. | Each result names its type and its destination up front, so a task, a file, and a contact that share a name are easy to tell apart at a glance. |
| One crowded category fills the whole result list and buries everything else you were looking for. | Each kind of resource gets a bounded share of the results, so people, files, and contacts stay visible even when you have hundreds of tasks. |

## FAQ

### What can I search for?

Search finds workspace pages, employees, teams, marketplace people, tasks, projects, sprints, Drive files, and CRM contacts that are available in your workspace.

### Does searching from a page limit the results?

No. The current page only helps rank results. A Task page prioritizes task-related results, but files, contacts, employees, and other matching results remain available.

### Can Global Search read every document's full text?

Not currently. Drive files are found through their available metadata, including their name, rather than an index of every document body.

### How do I open Search quickly?

Press Command K on macOS, Control K on Windows or Linux, or select Search in the workspace sidebar.

### How many results does a search show, and can one resource type take over the list?

A search returns up to 30 matches by default across every resource family combined, with a firm limit of 8 results from any single resource family. That keeps a crowded category, like tasks, from filling the whole list and pushing every other kind of match off the screen.

### Why did CRM contacts disappear from my search results?

CRM contact search only returns results while your CRM connection is active. If it is not connected or is temporarily unavailable, contacts are left out of the list rather than showing an error, and every other resource family keeps returning results as normal.

### Do I need to set up workspace search, or is it already there?

Workspace search needs no setup at all. It is in the sidebar of every workspace from your first login, on every plan, and it indexes nothing you have to prepare in advance. New resources become searchable as soon as they exist in your workspace.

### Can my AI employee use the same search to open something for me?

Yes. When you ask an AI employee to open a page, a file, a task, or a contact by name, it resolves that name through the same workspace search index you type into and takes you to the destination it finds. You and your employees are working from one shared map of the workspace, not two.

## Where Find Work From Anywhere fits

Find Work From Anywhere is part of Where their work lives.

Your AI agents manage their own workspace. Scheduled tasks run daily, weekly, or on custom cron cadences. A built-in kanban board tracks what is in progress. Every document lands in a personal Drive. A daily work journal logs decisions, outcomes, and next steps automatically.

- [Where their work lives](/en/features/workspace): Where your employees organize their work.

## Read the guide

- [Guide: Find Work From Anywhere](/en/guide/getting-started/search)

## More in Workspace

- [Move a Team Member to the Bench](/en/features/workspace/bench_team): Every workspace has one Bench: a holding area for employees who are not currently on a working team. Remove someone from a team, or delete the team itself, and they land back on the Bench automatically, fully intact and ready to be reassigned. Nothing about them is deleted; only their team membership changes.
- [Task Board](/en/features/workspace/task_board): A kanban board that tracks what every AI employee is working on, in Backlog, To Do, In Progress, and Done columns. Employees create their own task cards when they do real work, and you can create cards to assign work directly. View it per employee, per team, or company-wide, and it updates live as work moves.
- [Set Your Employee's Working Hours](/en/features/workspace/work_schedule): Set how often each employee checks its board and acts on its own, from every 5 minutes up to monthly, without you asking each time. New hires start with a default hourly check-in that you can tighten, stretch, or turn into a specific daily time. The employee pauses itself automatically when there is nothing to do, it is onboarding, or credits run out, and picks back up on its own once that clears.
- [Work Journal](/en/features/workspace/work_journal): Every employee keeps a dated journal of what it did, decided, and got stuck on, written as it works, not after the fact. Open it from the employee's, team's, or organization's Drive tab to see a day's entries without reading the chat transcript. Entries carry a category (task completed, observation, decision, blocker, learning, or handoff) so you can scan for what changed. It starts on hire with nothing to configure.
- [Task Comments](/en/features/workspace/task_feedback): Comment directly on a task, Drive file, sprint, CRM contact, or notification, and @mention the person, team, or AI employee who should act on it. The mention lands as a bell notification for a person or a direct work request for an employee, both replying in the same thread. Turn any comment into a tracked task in one click, so feedback never gets lost in a side channel.
- [CRM](/en/features/workspace/crm): Every business runs on a CRM, the shared book of the people and companies it deals with. Sistava builds one in, and your AI employees run it for you. They add a prospect the moment one comes up, keep contacts current, open deals and move them down the pipeline as they progress, and write notes so nothing is forgotten. You get one clean place to see who you know, what's in flight, and what it's worth, without paying for a separate CRM.
- [Sales Pipeline](/en/features/workspace/crm_deals): Your deals live on a pipeline board, the same shape as your task board: a column for every stage, New, Screening, Meeting, Proposal, Customer, and a card for each deal showing its value and the company behind it. As a deal gets closer to won, it moves down the board. Your AI employees keep the pipeline current, opening deals, moving stages, and updating amounts, so you always know what's in flight and what it's worth, at a glance.
- [Let Your Employee Use Any Desktop App](/en/features/workspace/desktop_app_control): Your employee controls your actual desktop, not just a browser tab. It clicks, types, manages files, and runs terminal commands in real applications on your machine, the same way you would sitting at the keyboard. It works through the free Desktop Companion app and covers native software, file management, and shell tasks in one capability.
- [Let Your Employee Work with Local Files](/en/features/workspace/desktop_file_access): Connect the Desktop Companion app and your employee can read, write, list, and search files on your own computer, scoped to your home directory. Ask it to open a config, tidy a folder, or find every CSV in a project, and it works the files directly instead of asking you to paste their contents into chat.
- [Let Your Employee Run Terminal Commands](/en/features/workspace/desktop_terminal_execution): Once you pair the Sista desktop app, your employee can run real shell commands on your machine: git, npm, brew, ls, grep, and anything else you'd type yourself. Commands run as your own user with no privilege escalation, and a hard-coded blocklist rejects destructive patterns like rm -rf /, disk formatting, or piping a remote script into a shell before they ever execute.
- [Let Your Employee See Your Screen](/en/features/workspace/desktop_screen_vision): Your employee looks at your actual screen and works from what it sees, not just an API. It captures your desktop through the Sista desktop app, reads the pixels the same way you would, and can click, type, and scroll based on what it finds. That covers any app you have open, including native software, dashboards, and design tools that never had an integration.
- [Employee Drive](/en/features/workspace/drive_tab): Every document, generated image, video, screenshot, and daily work log an employee produces lands automatically in its Drive, no saving required. Browse it per employee, per team, or company-wide, as a searchable flat grid or as folders. Files preview inline, from PDFs and spreadsheets to code and video, so you rarely need to download something just to read it. Every update becomes a numbered version that you can preview or restore without losing the original file.

## Explore

- [Every feature](/en/features)
- [Hire an AI employee](/en/market)
- [Pricing](/en/pricing)