# Access Their Drive & Files

The Drive is your employee's file cabinet. Everything they produce, from written reports to generated images and daily work logs, is saved here for you to review.

## TL;DR

Every file an employee creates or receives lands in its Drive, organized into six groups: Work files, Images, Videos, Screenshots, Uploads, and Internal. Browse it per employee, per team, or company-wide, as a flat searchable grid or as folders. Nothing to set up, it is on by default the moment an employee starts working.

## How It Works

### Everything Gets Saved Automatically

You never ask an employee to save something. Whenever it writes a document, generates an image or video, or takes a screenshot while working, that file appears in its Drive on its own.

### The Six Groups

Files are grouped by where they came from, not by file format. A PDF report and a Markdown note the employee wrote are both Work files.

| Group | What is inside | Produced by |
|-------|----------------|-------------|
| **Work files** | Documents, reports, drafts, and generated exports (PDF, DOCX, XLSX) | The employee writing or exporting a document |
| **Images** | Generated pictures | The image generator |
| **Videos** | Generated video | The video generator |
| **Screenshots** | Captures taken while working | Browser or desktop automation |
| **Uploads** | Files people put in: **Chat** (attached in a conversation) and **Knowledge** (uploaded for training) | You |
| **Internal** | **Notebook** (the employee's one persistent note), **Work logs** (daily journal), and **Private notes** | The employee's own memory and journaling |

### Two Ways to Browse

| Mode | What it shows |
|------|---------------|
| **Files** (default) | A flat, searchable, sortable grid of every file, grouped into the six sections above. A format bar lets you filter by file type |
| **Folders** | A tree view that mirrors how the employee organized its own work, with the same six groups at the top level |

### Navigating from Chat

When an employee mentions a file in chat, click the link to jump straight to it. The file opens in the same side panel the Drive tab uses.

## Where to Find It

| Level | What you see | How to get there |
|-------|-------------|-------------------|
| **Employee** | One employee's files | Workspace, select an employee, click **Drive** |
| **Team** | All team members' files, grouped by employee | Workspace, select a team, click **Drive** |
| **Company** | Everyone's files across the whole workforce | Workspace, click **Organization**, click **Drive** |

Team and company Drive are read views. Opening a file there shows the exact same document the owning employee has in its own Drive, nothing is copied or moved.

## What You Can Do

| Action | How |
|--------|-----|
| **Browse files** | Open the **Drive** tab at employee, team, or company level |
| **Preview a file** | Click any file to open it in a side panel, or expand to fullscreen |
| **Edit a text file** | Click into a `.txt`, `.md`, `.markdown`, or `.mdx` file and type; it saves automatically when you click away |
| **Search and filter** | Use the search box or click a format chip in the toolbar |
| **Comment on a file** | Open it and leave a comment in the thread at the bottom of the panel; the employee sees it |
| **Ask about a file** | Click "Ask about this" in the file panel to start a chat about it with the employee |
| **Assign a file to a project** | Pick a project from the selector in the file panel |
| **Share a file** | Click Share to copy an in-app link any teammate with access can open |
| **Download a file** | Click Download in the file panel |
| **Export everything** | Download the whole Drive (or a scope of it) as a zip |

## How to Set It Up

**Nothing to do.** The Drive is built in. Every file an employee creates or receives is saved and organized automatically from the moment it starts working.

## Tips & Tricks

- **Check Work files after any writing task.** Reports, drafts, and generated exports land there automatically
- **Use the format chips to narrow a search.** Click a file-type chip in the toolbar to filter the grid instead of scrolling through everything
- **Use team or company Drive for oversight.** See what a whole team, or the whole company, has produced without opening employees one at a time
- **Ask for a revision, not a new file.** If a document needs changes, tell the employee to update it rather than write a fresh copy
- **Check Work logs to see what an employee did and why.** The Internal group's Work logs folder holds its own daily summary of its work

## Good to Know

- **Internal files are separated, not hidden.** Notebook, Work logs, and Private notes appear in their own Internal group so you can tell the employee's own machinery apart from work meant for you
- **Per-employee storage.** Each employee has its own Drive. The team and company views aggregate files but never merge them into a shared pool
- **You cannot delete or rename files from the Drive.** The employee owns its own filesystem. Only `.txt`, `.md`, `.markdown`, and `.mdx` files can be edited inline; everything else, including generated images, PDFs, and spreadsheets, is read-only from the Drive
- **Storage and chat-upload counts are capped by plan.** Drive storage ranges from 2 GB on the Free plan up to 100 GB on Founder-tier plans, unlimited on custom plans. Chat file uploads are capped per month too (10/month on Free, up to 2,000/month on higher plans), separate from the storage cap

## File Formats the Drive Can Preview

The Drive renders most files inline so you rarely need to download something just to read it.

| Category | Extensions | How it renders |
|----------|-----------|-----------------|
| **Documents** | `.txt` `.md` `.markdown` `.mdx` `.rst` `.doc` `.docx` `.rtf` `.odt` | Formatted text or a rendered page |
| **Data** | `.json` `.jsonl` `.ndjson` `.xml` | Interactive tree |
| **Config** | `.yaml` `.yml` `.toml` `.ini` `.cfg` `.conf` `.env` `.properties` `.tf` `.tfvars` | Syntax-colored code |
| **Spreadsheets** | `.xlsx` `.csv` `.tsv` | Scrollable, per-sheet table |
| **Web / code** | `.html` `.htm` `.css` `.scss` `.graphql` `.gql` `.sql` `.py` `.js` `.ts` `.jsx` `.tsx` `.sh` `.bash` `.go` `.rs` `.java` `.php` `.swift` `.kt` `.r` `.ipynb` | Syntax-colored code |
| **Logs** | `.log` | Plain text |
| **Images** | `.png` `.jpg` `.jpeg` `.gif` `.webp` `.svg` | Rendered inline |
| **Video** | `.mp4` `.webm` `.mov` `.m4v` | Played inline |
| **PDF** | `.pdf` | Rendered inline |

Any other format opens as a plain text preview if it is text-based, or offers a download button if it is binary.

## Frequently Asked Questions

**Q: Can I edit files in the Drive?**
A: Only plain text and Markdown files (`.txt`, `.md`, `.markdown`, `.mdx`), including Work log entries. Click into the file and type; it saves when you click away. Everything else, including generated images, PDFs, and spreadsheets, is read-only.

**Q: Can I delete a file from the Drive?**
A: No. The employee owns its own filesystem, and there is no delete option in the Drive UI.

**Q: Are files shared between employees?**
A: Each employee has its own Drive. Team and company Drive give you a combined view, but files are not merged or shared between employees there.

**Q: Is there a storage limit?**
A: Yes, it depends on your plan: 2 GB on Free up to 100 GB on Founder tier, unlimited on custom plans. Chat uploads also have a separate monthly count limit.

**Q: Can I upload files to the Drive?**
A: You share files with an employee through chat (drag and drop or attach), and they appear under Uploads / Chat. Files uploaded for training appear under Uploads / Knowledge.

**Q: Where do generated images and videos go?**
A: Generated pictures go to the Images group and generated video to the Videos group. Screenshots taken during browser or desktop automation go to Screenshots.