Share Drive Resources With Your Team

Details

Drive files can now be shared deliberately instead of relying on everyone in the workspace being able to see everything. Open a file, choose a person, pick what they may do with it, and share it from the Resource Access panel. They get an in-app notification that takes them to the file. Access levels are separate on purpose. Read-only opens the file. Can view and comment lets someone leave feedback on it without changing it, which is what most review actually needs. Can edit also allows deleting, because anyone able to rewrite a file to empty gains nothing from being refused the delete, and an emptied file that still looks real is the worse outcome. General access for the file is a separate control from the people you named. Leave it open to your organisation, or restrict it so only the owner, your admins, and the people you granted can open it. You can copy an internal link for anyone who already has access, and remove a person's access later without touching anyone else's. This is internal sharing, scoped to your organisation, and it never makes a file public. Restricting a file is also additive and reversible: a file with no policy keeps the visibility it always had, so turning this on for one file never quietly hides the rest of your Drive from your colleagues.

What changed

• Share a Drive file with a specific workspace member
• Pick read-only, view and comment, or edit before you share
• Control organisation-wide access separately from the people you named
• Copy an internal link, or remove one person's access later
• Never makes a file public, and never changes files you did not touch