AI Chief of Staff: Prepare a Weekly Priorities Brief

A founder often has information about priorities scattered across meeting notes, project updates and customer conversations. An AI Employee can prepare a brief that brings those inputs together for a person to review.

Give the role a bounded purpose

Ask for a weekly brief of decisions, commitments and blockers rather than asking the employee to run the company. Name the projects and people in scope, the approved sources and the deadline. Keep the choice of priorities with the founder or another authorized leader.

A useful brief shows what changed since the previous week, what needs a decision and which commitment is at risk. It should distinguish an observation from a recommendation and identify where the evidence came from.

Build the brief around decisions

For each item, request the current state, the decision needed, the person responsible and the relevant date. Include links to source material. If the owner or date is missing, say so. An unsupported summary should not turn a tentative discussion into an agreed commitment.

Imagine a service firm deciding whether to accept an additional client project. The brief might surface delivery capacity, the proposed scope and unanswered questions. The founder decides whether to take the work and under what terms.

Protect the quality of the inputs

Use current project records and approved notes, not every file the company owns. Tell the employee which source is authoritative for deadlines or financial figures. If an account is unavailable, the brief should identify the gap.

Review important numbers, promises and names before the weekly meeting. Ask the employee to update the brief after new information arrives, then check that the decision list reflects the latest discussion.

Close the loop

After the meeting, record the decisions, owners and dates in the system your team actually uses. Ask for a follow up brief that distinguishes completed commitments from overdue ones. An AI Employee can prepare that work, but the authorized owner decides what changes and what is communicated.

Sistava offers AI Employees for business roles with shared context and connected tools. Define a chief of staff style assignment around your approved sources, and verify the actions available in your setup.

A sample weekly assignment

Prepare a brief for Monday's leadership review using the project board, last week's decisions and the approved customer handoff notes. Show commitments due this week, decisions needed and the owner of each item. Link to the source and mark unknown dates. Do not move deadlines or contact customers.

The founder can use the brief to set the agenda, then record the actual decisions afterward. The employee should not treat a proposed decision in its own draft as an instruction that has already been approved.