Sistava

Signature Chase and Document Filing

AI Legal Support

The deal is not done until the file is signed and findable

A negotiated agreement still has a tail: sending it for signature, chasing the party who has not signed, filing the executed copy, and recording what was agreed. Individually trivial, collectively the reason deals sit at 95 percent for weeks.,Marco runs that tail. He tracks who has signed and who has not, sends the follow-up on a sensible cadence, and escalates to you when a chase is not working.,When the last signature lands, the executed copy is filed where it belongs, named consistently, and added to the contract register with its key dates already extracted.

Benefits

How It Works

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At a Glance

Per person
Signature tracking granularity
Auto
Chase without you remembering
Filed
On execution, named consistently
Linked
Straight into the contract register

The Last Five Percent Takes the Longest

A deal that is agreed but unsigned is not a deal. Everyone has moved on mentally, the urgency that carried the negotiation is gone, and the remaining work is pure administration that nobody owns. So it sits. The revenue is forecast but not recognized, the work cannot start, and every week that passes makes the whole thing slightly less real. The task blocking it is not difficult, it is that chasing signatures is unrewarding work that always loses to whatever is genuinely urgent.

Chasing Is Better Done by Someone Who Does Not Mind

There is a social cost to chasing that founders feel and rarely name. Following up on a signature feels like nagging a client you want a good relationship with, so the reminder gets delayed, softened until the ask disappears, or skipped in favour of waiting a bit longer. A consistent, polite, well-spaced follow-up that goes out on schedule regardless of how anyone feels about sending it removes that hesitation, and counterparties generally appreciate it, because the document was usually buried in their inbox rather than being deliberately ignored.

Filing Is Only Boring Until You Need the File

Inconsistent filing costs nothing at all until a specific moment, and then it costs a great deal at once. Due diligence in a fundraise or acquisition means producing every material agreement quickly, and a scattered archive turns that into a week of searching email attachments, with the real risk that something is genuinely missing. Filing consistently on execution is a few seconds of work at the point where all the context is fresh, and it is the difference between a smooth diligence process and a scramble.

FAQ

Does he work with our signature tool?

He works through the e-signature and document tools already connected to your workspace rather than introducing a separate one. The point is to remove the chasing, not to add another system for your counterparties to learn.

How often does he chase?

Spaced so it stays polite and useful, typically a first reminder after a few days and a small number of follow-ups after that, then escalation to you. Daily chasing trains people to ignore the emails, which makes the whole thing less effective.

What if the delay is on our side?

The same tracking applies to your signatories, and internal delay is surfaced the same way. Agreements stall internally at least as often as externally, and it is usually less visible when they do.

What does consistent filing actually mean?

A predictable naming convention and location, so an executed agreement can be found by counterparty or date without knowing who filed it or what they called it. The value shows up during diligence, when a lot of documents need finding quickly.