Sistava

Transaction Coordination

AI for Real Estate

Track every contract deadline from offer to close

Transaction Coordination keeps every active deal moving through inspection, financing, appraisal, and closing without a single deadline slipping. Your employee watches the contract calendar for each property, flags upcoming contingencies, and chases missing documents from buyers, sellers, lenders, and title companies. Agents stay in front of clients while the paperwork runs itself in the background.,Your hire reads the executed contract, builds a checklist of every required document and date, and routes reminders to the right party at the right time. It logs signed forms, disclosures, and addenda into your transaction system, then flags anything missing before it becomes a problem. When a contingency window approaches, it pings you with the exact action needed.,Every active file gets the same attention, whether you have three deals or thirty. Your employee works through the night to send next-day reminders, draft status updates for clients, and prepare closing packets. You walk into each transaction knowing exactly where it stands.

Benefits

How It Works

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At a Glance

0
Missed deadlines
12 hrs
Saved per deal
24/7
Document chasing
95%
On-time closings

Built around the contract calendar

Document chasing without the awkwardness

Status updates clients actually read

FAQ

Does it work with my existing transaction system?

Yes. Your employee writes to your current platform such as dotloop, SkySlope, or Brokermint through email and shared drives, so you keep your file structure and broker compliance intact.

Can it handle multiple deals at once?

Each active transaction runs on its own timeline with its own checklist. Whether you have three or thirty in flight, your employee tracks all of them in parallel without dropping any.

What if a contingency gets extended?

Send the signed extension addendum to your employee and it updates the timeline, recalculates downstream dates, and notifies all parties of the new schedule.

Does it replace my transaction coordinator?

It handles the routine chasing, reminding, and document collection that fills a TC day. Many agents pair it with a human TC who focuses on broker compliance and final review.

How does it know who to contact?

Your employee reads the contract and any contact sheet you share to identify the buyer, seller, co-op agent, lender, title officer, and inspector, then routes each request to the correct person.