Every function covered
Sales SDR, Content Marketer, SEO Analyst, Email Marketer, Support Agent, Research Analyst, and Executive Assistant. The full operations layer in one platform.
Run Your Entire Operations Layer With an AI Team
Replace the ops functions that consume founder time with a coordinated AI workforce. Output on schedule, every day.
An AI operations team on Sistava covers every repeatable function in your business: sales outreach, content production, customer support, email marketing, research, and admin. Each function is owned by an AI employee who reports to you and works inside your existing tools. Not a tool for one task. A team that runs the operations layer.
Overview
Operations is the layer of your business that runs the same processes over and over: prospecting and outreach, content production, ticket resolution, email campaigns, research synthesis, calendar management. It is essential and it is consuming time that should go to growth.
An AI operations team on Sistava replaces this entire layer with coordinated AI employees. Each employee owns a function, works inside your tools, and reports on what it shipped. You review, redirect, and approve. The execution runs without you.
Before / After
- Before: Every operational function either goes undone or consumes founder hours that should go to strategy.
After: Each function owned by an AI employee running on schedule. Outputs filed. Exceptions escalated. - Before: Freelancers and contractors introduce quality variance, availability gaps, and coordination overhead.
After: AI employees are consistent, always available, never need a brief repeated, and improve with every feedback cycle. - Before: Operations cost scales with revenue. Every growth milestone requires another hire.
After: AI workforce runs on a flat subscription. Operations cost stays fixed as the company grows. - Before: Managing the operations layer is itself a full-time job that takes the founder away from the product.
After: AI team leader coordinates employees, assigns work, and reports to you weekly. Managing ops takes 30 minutes.
Benefits
Team coordination built in
An AI Team Leader assigns work, coordinates between employees, and files a weekly report. You manage the team leader, not each individual employee.
Inside your existing tools
Gmail, Slack, HubSpot, Salesforce, Notion, Google Drive, Calendly. Your AI operations team works inside the tools you already use.
Guardrails on every action
High-risk actions route to you for approval before executing. Spending limits, PII detection, and audit logs on every employee.
Consistent output on schedule
The outreach runs daily. The content ships weekly. The email goes out on Tuesday. No more depending on a human remembering to do it.
Instant capacity expansion
Need more output from sales? Configure the SDR harder. Need a new function covered? Hire another AI employee in minutes.
How It Works
- Audit your operational functions — List every function that runs on process and communication. These are the AI-hiring targets. The judgment-intensive functions stay with humans.
- Hire the matching AI employees — Browse the Sistava marketplace. Hire one employee per function. Brief each one with a job description, SOPs, and examples of the work done well.
- Connect to your tools — OAuth into Gmail, Slack, CRM, helpdesk, and calendar. Your AI operations team now works inside the same systems your business already runs on.
- Let the team leader coordinate — Hire an AI Team Leader to assign work across the team, manage handoffs between employees, and consolidate weekly reporting into a single summary for you.
Comparison
| Dimension | Traditional | With Sista |
|---|---|---|
| Ops function coverage | Each function requires a separate hire, contractor, or goes uncovered | All functions covered by AI employees under one subscription |
| Monthly ops cost | $15,000 to $30,000 for 4 to 6 functions with human staff | Flat subscription. Fraction of one of those salaries |
| Availability | Business hours. Out of office on holidays. Sick days create gaps | 24/7. Every employee, every day, no coverage gaps |
| Coordination overhead | The founder briefs, reviews, chases, and re-briefs every contractor | AI Team Leader handles coordination. Weekly summary to founder |
| Consistency | Output quality varies by who is available and how tired they are | Same quality every run. Improves with each feedback cycle |
| Scaling | More output requires another hire, another contract, another month | Configure existing employees harder or hire a new AI employee in minutes |
FAQ
What is an AI operations team?
An AI operations team on Sistava is a set of AI employees each owning a specific operational function: sales outreach, content, support, email, research, and admin. Each employee reports to you and works inside your existing tools. Together they cover the full operations layer of your business.
How does the team coordinate internally?
You can hire an AI Team Leader who assigns work across the team, manages handoffs between employees, and files a consolidated weekly report. The SDR can pass qualified leads to the Email Marketer. The Content Marketer can feed the SEO Analyst. Coordination happens without you managing each connection manually.
What tools do the AI employees work inside?
Gmail, Slack, HubSpot, Salesforce, Notion, Google Drive, Calendly, and 60 or more other tools via OAuth. Each employee connects to the tools specific to their function. Your AI SDR works in your CRM and email. Your Support Agent works in your helpdesk. Your Content Marketer works in Notion or Drive.
How long does it take to get the full operations team running?
One to two weeks for the full team. Each AI employee takes 20 to 30 minutes to hire and onboard. You can do them all in one day or stagger one per week. Most founders find staggering is easier because it lets you give full attention to each employee in their first week.
Can I expand the team later?
Yes. Hire another AI employee any time a new function opens up or an existing function needs more capacity. No approval process, no recruiting timeline. A new team member is briefed and working within the hour.