Client Proposals
Professional proposals with custom pricing, scope, and terms, drafted from your templates and sent same-day.
Your First AI Hire
How Solopreneurs Make Their First $79/Month AI Hire and Save 10+ Hours a Week
Overview
Running a business alone means wearing every hat. You are the salesperson, the project manager, the bookkeeper, the admin, and the person who actually does the work. Something always falls behind. Usually it is the admin, and it costs you clients.
Your AI employee takes the admin hat off your head. Proposals go out the same day. Client follow-ups happen on time. Invoices are sent and tracked. Scheduling is handled. You stop juggling and start focusing on the work that earns revenue.
This is not a tool you have to learn. It is an employee you hire. Tell it what you need, set a few preferences, and it starts working. No software to configure, no workflows to build, no learning curve.
At a Glance
- 10+
- Hours saved per week
- Same-day
- Proposal turnaround
- 24/7
- Always available
- $79
- Per month to start
Before / After
- Before: Proposals take days because you write them between client calls
After: Professional proposals drafted in minutes, sent the same day. - Before: Follow-ups slip because you are too busy doing the actual work
After: Every thread tracked with automatic reminders and nudges. - Before: Invoices go out late, and you forget to chase unpaid ones
After: Invoices sent on schedule with automatic payment follow-ups. - Before: Scheduling takes 10 emails and still results in timezone confusion
After: One message. Meeting booked. Timezone handled. - Before: Bookkeeping piles up until tax season, then it is a nightmare
After: Expenses categorized and bookkeeping prepped continuously. - Before: You can not afford a VA at $2,000-4,000/month
After: AI employee starting at $79/month. Scales with your business.
Benefits
Follow-up System
Every client thread tracked with reminders, nudges for overdue items, and draft replies.
Invoice Management
Invoices generated, sent, and tracked. Overdue payment reminders handled automatically.
Expense Prep
Expenses categorized, receipts organized, and bookkeeping data prepped for your accountant.
Scheduled Meetings
Meetings booked, timezone math handled, and calendar conflicts resolved.
Weekly Business Summary
Open proposals, outstanding invoices, upcoming deadlines, and key metrics in one view.
Benefits
Proposal Generation
Drafts professional proposals from your templates. Customizes pricing, scope, and terms per opportunity. Delivered in minutes.
Client Communication
Drafts replies, tracks threads, sends follow-up reminders, and handles overdue payment nudges. Keeps every relationship warm.
Invoice Automation
Generates invoices from completed work, sends them on schedule, tracks payment status, and follows up on overdue accounts.
Calendar Management
Books meetings, resolves conflicts, handles timezones, and protects focus time. No back-and-forth scheduling.
Expense Tracking
Categorizes expenses, organizes receipts, and preps data for your accountant or tax filing.
Research and Prep
Researches clients, competitors, and markets. Prepares briefs for calls and meetings so you arrive informed.
Content Drafting
Writes social posts, newsletter content, and marketing emails to keep your pipeline full between client projects.
Task Management
Tracks deadlines, deliverables, and recurring tasks. Sends reminders before due dates and flags overdue items.
How It Works
- Hire Your Business Assistant — Select the Solopreneur Assistant from the marketplace. Connect your email, calendar, invoicing tool, and any other apps you use daily.
- Share Your Templates and Preferences — Upload your proposal templates, set your rates, define your working hours, and tell your assistant how you like things done. It adapts to your style.
- Focus on Billable Work — Your assistant handles proposals, follow-ups, invoicing, scheduling, and admin. You spend your time on the work that pays. Review and approve when needed.
Comparison
| Dimension | Traditional | With Sista |
|---|---|---|
| Proposal turnaround | Days (written between client work) | Same day, often within an hour |
| Follow-up consistency | Depends on remembering and having time | Every thread tracked, every deadline met |
| Invoice timing | Late, sometimes weeks after completion | Sent on schedule, tracked until paid |
| Cost | Virtual assistant: $2,000-4,000/month | Starting at $79/month |
| Availability | Part-time hours, timezone-limited | 24/7, every timezone |
| Ramp-up | Weeks to train a new VA | Productive from day one |
| Admin coverage | Some tasks delegated, most still on you | Full coverage: proposals, invoices, scheduling, follow-ups |
| Scaling | Hire another person as you grow | Same assistant handles more volume as you scale |
The Admin Tax on Solopreneurs
Solopreneurs spend 30-40% of their time on admin that generates zero revenue. Proposals, invoicing, scheduling, follow-ups, bookkeeping. Every hour spent on admin is an hour not spent on billable work or business development.
At $100/hour billing rate, 10 hours of weekly admin costs you $4,000/month in lost revenue. A $79/month AI employee that saves even half of that time pays for itself 25x over.
Speed Wins Deals. Slow Kills Them.
The solopreneur who sends a proposal the same day wins the deal. The one who says "I will get that to you next week" loses to someone faster. Speed signals professionalism, capability, and hunger.
Your AI assistant makes speed your default. Proposals go out in hours, not days. Replies go out in minutes, not "when I get to it." You look like a team of five while being a team of one.
Follow-ups Are Where Money Lives
80% of deals require 5+ follow-ups to close. Most solopreneurs stop after 1-2 because they are uncomfortable, busy, or forgetful. The follow-up gap is the biggest revenue leak in solo businesses.
Your AI assistant follows up on every proposal, every overdue invoice, and every stalled conversation. Professionally, persistently, and on schedule. You never have to draft an awkward "just checking in" email again.
Look Like a Company, Run Like a Solo
Clients do not care whether you have a team. They care about responsiveness, professionalism, and reliability. Your AI employee gives you all three. Polished proposals, prompt replies, organized invoicing, and zero dropped balls.
The best solopreneurs already operate like small companies. They just do it with AI instead of headcount. Your AI employee is the teammate that makes you look like a 10-person operation.
Testimonials
I was losing proposals because they took me 3-4 days to write. Now they go out the same afternoon. My close rate doubled.
The invoice follow-ups alone paid for the subscription. I had $12K in overdue invoices. Within a month, my assistant collected all of it.
I hired my AI employee on a Tuesday morning. By Thursday, it had drafted 3 client proposals and followed up on 4 overdue invoices. One of those follow-ups collected a $3,200 payment I had given up on.
FAQ
What should a solopreneur automate first with AI?
Start with whatever costs you the most time. For most solopreneurs, that is client follow-ups and proposal writing. Those two tasks alone eat 8-12 hours per week. Automate them first, then add invoicing reminders, marketing content, and research as you get comfortable.
Can it write proposals in my style?
Upload your existing proposals and templates. Your assistant analyzes your language, formatting, and pricing structure, then drafts new proposals that match your style exactly.
How does it handle invoicing?
Connect your invoicing tool (Stripe, FreshBooks, QuickBooks, or others via OAuth). Your assistant generates invoices, sends them on schedule, and follows up on overdue payments automatically.
Will clients know they are interacting with AI?
Your assistant drafts messages for your review. You send them from your own email. Clients see your name, your tone, your branding. The AI is invisible unless you choose to disclose it.
What if I only need help with proposals, not everything else?
Enable only the capabilities you need. Start with proposals and add follow-ups, invoicing, and scheduling as your needs grow. No obligation to use every feature.
Is $79/month enough for a real business, or do I need to upgrade quickly?
The $79/month Pro plan covers daily client communication, several proposals per week, marketing content, and ongoing admin tasks. Most solopreneurs stay on Pro for months. You only need to upgrade if you are processing high volume, like 50+ client threads or 20+ proposals per month.
Can it help with marketing and lead generation?
Yes. Your assistant can draft social media posts, write newsletter content, research prospects, and send outreach emails. It keeps your pipeline active even when you are heads-down on client work.
What tools does it connect to?
Gmail, Outlook, Google Calendar, Slack, Stripe, FreshBooks, QuickBooks, Notion, and thousands of other tools via one-click OAuth. It works inside the tools you already use.
Specialists
- Proposal and Quote Drafting — Professional proposals with templates, customization, and fast turnaround
- Client Follow-ups and Communication — Response drafting, thread tracking, and automatic reminders
- Business Administration — Invoicing, expense prep, scheduling, and bookkeeping support
- Lead Generation and Outreach — Fill your pipeline while you focus on the work that pays
- Social Media Presence — Build your personal brand without becoming a content machine
- Bookkeeping and Finance — Tax season without the all-nighters or the shoebox of receipts