Every Vendor, Every Date.
Contracts, renewals, payment terms, and owners. Surfaced before they bite.
Bob is your AI Executive Assistant on Sistava.
Vendors quietly accumulate. Three years in, you have 50 SaaS subscriptions, 20 contractors, and a handful of agencies, and the renewal dates live in nobody's calendar. Bob owns them.
Every vendor relationship has a record: contract terms, renewal date, owner, payment cadence, and the email thread that started it. Renewals surface 30 days out so you have time to renegotiate or cancel.
What you get
- Contract dates and renewal windows tracked across every vendor.
- Payment terms and pricing history one query away.
- Owner per vendor named so the right person gets the renewal ping.
- Vendor-by-vendor history searchable across years.
How it works
- Builds the vendor record: On first invoice or first contract, Bob spins up a record with all known terms.
- Updates with every interaction: New invoice, new email, contract amendment — auto-attached to the vendor record.
- Surfaces renewals 30 days out: Owner gets the ping with current spend, alternatives, and recommended next step.
FAQ
Where does the vendor data live?
In your connected systems (accounting, contract storage, email). Bob indexes and surfaces, does not duplicate.
Can he negotiate renewals?
Bob drafts renewal emails, including comparison to alternatives if you ask. The negotiation itself is yours, with his draft as the starting point.
What about consolidating duplicate vendors?
Bob surfaces overlap (two analytics tools, three project trackers) so you can consolidate intentionally instead of by surprise.