Agency managing AI employees for multiple clients
Create a separate organization for each client. Their AI agents, knowledge, and data stay fully isolated from one another.
Multiple Workspaces
Create additional workspaces under the same login, each with its own AI employees, conversations, training data, billing, and collaborators. Nothing crosses a workspace boundary by default, so a separate client, business, or department stays fully isolated. Your plan sets how many workspaces you can create, and you switch between them without signing out.
Organizations let you run completely separate AI workforces under one account. Each organization has its own employees, teams, skills, data, billing, and settings. Nothing crosses the boundary. A marketing agency can create one organization per client, keeping each client's data, employees, and conversations fully isolated.
Switch between organizations instantly from the workspace. Your personal account holds your own AI employees. Each organization you create or join has a separate workforce. Members, roles, and permissions are managed per organization. Invite team members to specific organizations without giving them access to others.
Billing is per organization. Each one has its own credit balance, usage tracking, and subscription plan. This makes it straightforward to track costs per client, per department, or per project. No shared pool, no allocation guesswork.
Separate Organizations for Every Client or Department
Organizations in Sistava provide complete isolation between distinct business units. Each organization has its own AI workforce, data, billing, and configuration. A marketing agency can run a separate org per client. An enterprise can run a separate org per department. Nothing crosses the boundary.
Isolation is not just logical. Storage, tool credentials, employee context, and activity logs are all scoped to the organization. A client's proprietary data never appears in another client's agent context. This is the foundation for deploying autonomous agents at scale without compliance risk.
Clear Workspace Boundaries From Day One
Most AI workforce tools keep every client or department in one shared space. Sistava keeps each workspace separate from day one. Employees, records, files, and activity stay with their workspace, so one client's work never appears in another's.
For agencies, this means one Sistava account can serve every client with full separation. For enterprises, it means business units can operate independently while IT maintains a single platform. Multi-agent orchestration across organizations without the administrative burden of separate accounts.
This distinction matters most during a compliance review or a client audit. A platform where isolation was bolted on after the fact usually cannot give a clean answer to what a specific client's data touched. Because every table and every background job carries the organization boundary from day one, that answer is a filter, not a forensic exercise.
Billing and Permissions Scoped by Organization
Each organization has its own billing account, subscription, and usage tracking. Agencies can pass through costs to clients directly. Enterprises can allocate AI workforce spend by department. Credits used in one org do not affect another.
Role-based access control is also organization-scoped. An admin in one org has no visibility into another. Invite team members, set permissions, and manage access independently per organization. The right people see the right things, nothing more.
How It Works
Run multiple fully isolated AI workforces under one account, each with its own data, employees, and settings.
Each organization is a completely separate environment. Employees, teams, knowledge bases, memory, tools, and billing are all scoped to the organization and never bleed across boundaries. You can run a workforce for your main business and a separate one for a client or side project without any cross-contamination.
Switching between organizations takes one click from the workspace header. Administrators can manage which users have access to which organization and at what permission level. This makes Sistava usable by agencies managing multiple client accounts, holding companies with separate business units, or founders running more than one product at the same time.
Use Cases
Holding company running multiple business units
Each business unit gets its own organization with independent AI employees, settings, and access controls.
SaaS company offering AI workforce to customers
Provision a clean organization per customer. Every tenant operates in a fully isolated environment.
Consulting firm protecting client confidentiality
Separate organizations ensure one client's AI agent never touches another client's data or workflows.
Accelerator or venture studio provisioning workspaces for portfolio companies
Set up a dedicated organization for each portfolio company you support. Every startup gets its own isolated AI workforce and billing, and your team can be added to specific organizations without seeing every founder's data.
Comparison
| Before | After |
|---|---|
| Running AI for multiple clients in one workspace creates data leakage risk. | Each organization is fully isolated, separate data, agents, and permissions. |
| Switching between client contexts is manual and error-prone. | Move between organizations instantly with clear separation at every layer. |
| Shared AI agents pick up context from the wrong client. | Agents belong to one organization and only see what belongs there. |
| Access control across multiple clients is complex to manage. | Permissions, members, and settings are scoped per organization. |
FAQ
Is data completely isolated between organizations?
Yes. Every piece of data in Sistava, including employee context, Drive files, task history, and tool credentials, is scoped to a single organization. There is no shared state between organizations.
Can I manage multiple organizations from one account?
Yes. A single Sistava account can be a member of multiple organizations. You switch between them from the account menu. Each org has its own billing, AI workforce, and settings.
Does each organization get separate billing?
Yes. Billing is per organization. Usage, credits, and subscription plans are tracked independently. This makes it straightforward to allocate costs to clients or departments.
How many AI employees can one organization have?
The number of AI employees per organization depends on your plan. Each employee is an independent agent with its own context, tools, and task history within the organization.
Can I run separate AI workforces for multiple clients or business units?
Yes. Each organization is fully isolated with its own employees, knowledge, settings, and billing. You can switch between organizations without any data crossing over.
Can the same person hold different roles in different organizations?
Yes. Roles and permissions are set per organization, so the same account can be an admin in one organization and a regular member, or have no access at all, in another.
Can I move an AI employee or its data from one organization to another?
No. Isolation is the point: an employee, its memory, and its files belong to a single organization and are not transferable between organizations. If you need the same role in a new organization, you hire a fresh employee there and onboard it.
I manage AI employees for three separate clients from one account. Each client's data stays completely isolated. My clients love it and I stopped worrying about mixing things up.
Where Multiple Workspaces fits
Multiple Workspaces is part of Things you hire or set up.
Browse a marketplace of pre-built AI agent roles and full teams, or build your own from scratch. Organize them into teams with leaders, set up your org chart, and onboard new hires in minutes. Every employee arrives configured and ready to deliver from day one.
- Things you hire or set up: A full workforce. Hired in seconds.
Read the guide
More in Fast Onboarding
- Hire an AI Employee: Browse the Marketplace and hire an AI employee for a specific role: a department specialist, a personal assistant, or a custom role you define from scratch. Hiring is free and instant. You land straight in the new employee's chat, and every skill, duty, and tool it starts with can be changed afterward from its dashboard.
- Interview Before Hiring: Chat with any employee template before you hire it, on the public marketplace pages or inside the app, to see how it thinks and communicates about your actual work. When you're convinced, say so in the conversation or click Hire; nothing is added to your team until you decide.
- Employee Builder: Employee Builder is the "Build Your Own" card in the Marketplace: instead of hiring a pre-built role, you start from a blank template and set the name, role, and persona yourself. The new hire starts with one skill, Research & Brief, and nothing else pre-assigned, so you add skills, duties, and tools from the Skills, Duties, and Tools tabs to match the exact job you need done. It is a Custom-plan feature; every other plan hires from the marketplace's pre-built roles instead.
- Personal Assistants: Every account starts with a Personal Assistant already hired, ready to talk before you decide who else to bring on. No marketplace trip, no setup, no decision to make first.
- Get Started Through Conversation: When you hire an AI employee, they land in your chat with a short greeting that names their role and what they handle, then ask what you need first. There is no setup wizard, no progress bar, and no settings panel to fill in before they can work. You customize name, persona, skills, and tools later from their dashboard, but none of that is required before the first message.
- Model Selection: Every employee runs on a model you choose, not one fixed default. Switch models per employee from the AI Models page whenever a job calls for more reasoning power or a cheaper, faster response.
- Manage Employee Status: Pause, resume, or let go of an AI employee without losing anything. Suspend an employee when you don't need them right now and bring them back exactly as you left them, or terminate one and keep their full chat history and work record in your Alumni list. Terminated employees stop counting against your plan's employee limit, and you can re-hire the same role later.
- Hire a Full Team: Hire a complete pre-built team from the Marketplace in one click: every member configured, a leader assigned, and sprint planning ready to start. Or build a custom team from your existing hires, pick a leader, and set it up yourself. Either way, you talk to one leader and they coordinate the rest.
- Keep Former Team Members: When you let an employee go, they don't disappear. Sistava moves them into your Alumni list, where their chat history and work stay intact and readable. If you need them back, one click restores them to active with everything they knew still in place.
- Marketplace: The Marketplace is where you browse and hire AI employees: two personal assistants, a specialist for every department (Marketing, Sales, Support, HR, Operations), and a Custom AI Talent card if none of the pre-built roles fit. Click a card's photo to preview its skills, duties, tools, and persona before you commit, then click Hire to add it to your workforce and land straight in its chat. Hiring is free; you only spend credits when an employee does work.
- Employee Avatar Upload: Upload a custom profile photo for any AI employee straight from their Profile tab, replacing the default generated avatar. JPEG, PNG, GIF, and WebP files up to 5 MB are accepted, and the change takes effect immediately. The photo appears everywhere that employee shows up: chat, the org chart, the virtual office, notifications, and task cards. Any member of your workspace can change it, not only the person who hired that employee.
- Academy Live Sessions: Learn how to put an AI employee to work in a live session with an Applied AI Engineer, tailored to your business. Sessions run about an hour, one on one or in a small group, and walk through the same curriculum as the free Academy course. Free for founders, one hundred dollars per session otherwise.