AI Candidate Outreach | Sistava HR Team
Personalized to the candidate, not a copy-paste InMail.
The HR Team is a team of AI Employees on Sistava.
Recruiting messages get ignored because they all sound the same. We write from something real about the person: what they built, what they published, where they have been. Each message has to earn the thirty seconds it is asking for.
Reply rates go up and the work goes down. Senior candidates in particular can tell in one line whether anyone actually looked at them, and they answer the ones where somebody did.
The research is the message. It reads the public record first, finds the specific thing worth mentioning, and writes the opener from that, then keeps the rest short because a long message from a stranger is a message about the sender. Where it cannot find anything specific, it says so instead of padding the opener with flattery, and that is usually a sign the candidate was not a real fit anyway.
It sends from its own email address on day one, so nothing needs configuring to start, and you can connect your Gmail or Outlook when you would rather the message came from you. Every send passes a deliverability check first that validates the address and screens it against past bounces and complaints, which is the unglamorous reason a sending domain stays healthy over a few hundred messages instead of a few dozen.
You decide how much of this happens without you. A common setup is that it drafts everything and holds each batch behind a single approval card until you trust the voice, then moves to sending directly once you do. Follow-ups run on a rhythm you set and stop the moment somebody replies, because the fastest way to lose a good candidate is to send them the third message after they already answered the second.
What you get
- Written from the candidate real public work, not a merge field
- Sends from its own address immediately, or from your Gmail or Outlook once connected
- Every send checked against bounces and complaints before it leaves
- Follow-up sequence that stops the moment someone replies
- Batches can be held behind a single approval until you trust the voice
- Replies land back in one thread rather than across three tools
How it works
- Find a real signal: A recent project, talk, post, or move that genuinely connects to the role.
- Draft the message: Specific opener, honest role context, a small ask rather than a pitch.
- Check before it leaves: Address validated and screened, and held for your approval if you asked for that gate.
- Follow up with restraint: A short sequence on your cadence, stopped instantly by any reply.
- Hand over the conversation: Interested candidates come to you with the thread and the research attached.
FAQ
LinkedIn or email?
Both, once connected. The channel is chosen per candidate based on where they are actually reachable, and for many senior people that is still email.
Will it sound canned?
Give it examples of outreach you would be happy to receive and it writes toward those. On the paid plans you can train it on your own past messages, which is the fastest way to stop it sounding like a recruiting template.
Can I stop it sending on its own?
Yes, and most people start there. Outbound messages can require an explicit approval in chat, so nothing reaches a candidate before you have read it.
What stops it from spamming someone?
A reply ends the sequence, and every send is screened against a suppression list built from previous bounces and complaints. Volume is set by you, and this works better at twenty considered messages than two hundred generic ones.
What happens when a candidate replies?
The thread stays in one place and comes to you. It can draft the response, but a conversation with a person who is considering changing job is one worth having yourself.