Operations team runs daily data sync
An AI agent pulls reports, updates dashboards, and sends summaries every morning at 8am, without anyone pressing a button.
Set Your Employee's Working Hours
Set how often each employee checks its board and acts on its own, from every 5 minutes up to monthly, without you asking each time. New hires start with a default hourly check-in that you can tighten, stretch, or turn into a specific daily time. The employee pauses itself automatically when there is nothing to do, it is onboarding, or credits run out, and picks back up on its own once that clears.
Schedule any task and your employee executes it on autopilot. Set a daily research brief for 7 AM, a weekly analytics summary for Monday morning, and a monthly competitive report for the first of each month. Your employee runs each job on time, saves the output to its Drive, and notifies you when it is done. You wake up to finished work.
Each employee supports multiple independent schedules. Your marketing writer might have a daily social media content batch at 9 AM, a weekly blog draft on Tuesdays, and a bi-weekly newsletter draft on alternating Fridays. All three run independently. If one fails, the others continue. You see the status of every scheduled run in the activity feed.
Schedules are managed through chat. Say "run this research every Monday at 8 AM" and the employee creates the schedule. Say "cancel the weekly report" and it removes it. Say "change the daily brief to 6 AM" and it adjusts. No cron syntax, no scheduling UI. Just tell it what cadence you want.
Scheduled work has the same capabilities as interactive work: full tool access, memory, skills, and delegation. If a scheduled task requires reading from Google Sheets, sending an email through Gmail, and posting to Slack, it does all three. No capability restrictions just because you are not watching.
Scheduled work is called a routine. You can create one from chat, from the routines column on the task board, or straight from the calendar by clicking the slot you want it to run in. A routine carries a name, a cadence, and the work instructions the employee follows each cycle, and all three stay editable afterwards without rebuilding anything.
Cadence runs from a check every few minutes to once a day, with a custom interval for anything in between. A daily routine can be pinned to a specific time, so the Monday brief lands at seven in the morning rather than whenever the day happens to start. New hires begin with a gentle hourly check on their own board, which you can tighten, stretch, or replace entirely.
An employee with nothing to do does not run. If the board is empty, if the employee is still being onboarded, or if it is out of credits, the routine pauses itself and picks back up on its own once that clears, so an idle employee costs you nothing while it waits. Every run also records what woke it, so reading the timeline tells you at a glance which work came from a routine and which came from you.
Run AI Agents on Any Schedule, Automatically
Scheduled Execution lets your AI employees run recurring tasks without a human trigger. Set a daily briefing at 8am, a weekly competitor analysis every Monday, or a custom cron for end-of-month reporting. The agent wakes up, does the work, and saves the output to Drive, all without you opening a browser.
Each scheduled run has full tool access: web search, code execution, file management, connected apps. Your AI agent is not just firing a webhook. It is completing a real workflow, the same way it would if you assigned the task manually.
From One-Off Tasks to Reliable Recurring Workflows
Most autonomous agents handle tasks you explicitly trigger. Scheduled Execution changes that. Define the task once, set the cadence, and your AI employee runs it reliably every cycle without reminders or follow-up.
Outputs land in the employee's Drive, so every scheduled run builds a history you can browse and reference. Week-over-week reports, daily digests, automated audits. The work accumulates. So does the value.
Cron-Level Control With No Engineering Required
Sistava exposes daily, weekly, and fully custom cron syntax so operators can configure complex schedules without writing code. If your team already thinks in cron, it works exactly as expected. If not, the UI makes common patterns one click.
Scheduled tasks run in isolated agent contexts, so a long-running weekly job does not block your employee from handling real-time chat. Agentic AI working on your clock, not just on demand.
How It Works
You set a schedule once and your AI employee runs the task at exactly the right time, every time, with full execution logs for every run.
Define a schedule using plain language or a cron expression: every weekday at 7 AM, every Monday at 9, the first of each month at 6 PM. Your AI agent treats scheduled tasks with the same rigor as tasks you delegate manually. It follows the same reasoning process, calls the same tools, and logs every step in the work journal.
Scheduled tasks can be as simple as a daily news summary or as complex as a weekly competitive analysis with web scraping, data aggregation, and a formatted report saved to Drive. The agent does not skip steps because it is running unattended. Every run produces a full execution trace so you can audit what it did and verify it completed correctly.
You are never left guessing whether a routine fired. Each cycle is checked before any work starts, so an employee with an empty board or a task that is waiting on you skips that cycle rather than spending a run on nothing, and the skip is recorded next to the runs that did happen. What did run lands in the work journal and the activity feed together with the reason it woke, so a month of routine output reads as one continuous record instead of a pile of disconnected jobs.
Use Cases
Marketing team publishes weekly content
The AI employee queues up social posts, newsletters, and blog updates on a fixed schedule, keeping the pipeline moving automatically.
Finance team automates month-end close
An AI agent kicks off reconciliation, invoice checks, and report generation on the last business day of each month.
Support team handles off-hours follow-ups
The AI employee processes ticket summaries and sends status updates overnight, so the team wakes up to a clean queue.
Comparison
| Before | After |
|---|---|
| Someone has to manually trigger recurring tasks every day. | AI agents run on a fixed schedule, zero manual intervention. |
| Workflows slip when the responsible person is out. | Scheduled work runs regardless of who is in the office. |
| Cron jobs require engineering to set up and maintain. | Non-technical teams configure schedules directly in the platform. |
| Off-hours tasks pile up until someone logs in. | The AI employee works nights and weekends on schedule. |
FAQ
Can a scheduled task use the same tools as a manual task?
Yes. Scheduled runs have full access to every tool the AI employee has been assigned, including web search, code execution, and connected apps like Gmail or Notion. There is no reduced capability for automated runs.
Where does the output of a scheduled task go?
Output is automatically saved to the employee's Drive and logged in the Work Journal. You can browse results any time without waiting for the next run.
Can I use custom cron syntax or only preset intervals?
Both. Sistava supports preset options (daily, weekly, monthly) and full cron expression syntax for precise scheduling like every weekday at 7:45am or the first Monday of each month.
What happens if a scheduled task fails?
The failure is logged in the Work Journal with details on what went wrong. You can review the error, adjust the task, and re-trigger manually or wait for the next scheduled run.
Can my AI agent run tasks automatically on a schedule?
Yes, you can configure any AI employee to run on a cron schedule, daily, or weekly cadence without manual triggers. Just define the task and the schedule, and the agent executes it automatically at the right time.
How often can my AI employee check its own work board?
Cadence ranges from a check every few minutes to once a day, with a custom interval available for anything in between. A new hire starts on an hourly check that you can tighten or stretch at any time, and a daily routine can be pinned to a specific time of day.
Can I turn a task I already created into a recurring routine?
Yes. Open the task and choose to make it recurring, and the routine opens with the title and work instructions already carried over. You pick the cadence, save, and the same piece of work now runs on its own every cycle instead of waiting for you to re-create it.
How do I pause or stop a routine I no longer need?
Every routine has its own on and off switch, so you can pause one without losing its work instructions and switch it back on later. Employees also pause themselves when there is nothing on the board worth acting on, and resume on their own the moment real work appears.
I set up a Monday morning market brief that runs at 7 AM. It pulls live data, writes the summary, and has it in my inbox before I open my laptop. Took five minutes to configure.
Where Set Your Employee's Working Hours fits
Set Your Employee's Working Hours is part of Where their work lives.
Your AI agents manage their own workspace. Scheduled tasks run daily, weekly, or on custom cron cadences. A built-in kanban board tracks what is in progress. Every document lands in a personal Drive. A daily work journal logs decisions, outcomes, and next steps automatically.
- Where their work lives: Where your employees organize their work.
Read the guide
More in Workspace
- Move a Team Member to the Bench: Every workspace has one Bench: a holding area for employees who are not currently on a working team. Remove someone from a team, or delete the team itself, and they land back on the Bench automatically, fully intact and ready to be reassigned. Nothing about them is deleted; only their team membership changes.
- Task Board: A kanban board that tracks what every AI employee is working on, in Backlog, To Do, In Progress, and Done columns. Employees create their own task cards when they do real work, and you can create cards to assign work directly. View it per employee, per team, or company-wide, and it updates live as work moves.
- Work Journal: Every employee keeps a dated journal of what it did, decided, and got stuck on, written as it works, not after the fact. Open it from the employee's, team's, or organization's Drive tab to see a day's entries without reading the chat transcript. Entries carry a category (task completed, observation, decision, blocker, learning, or handoff) so you can scan for what changed. It starts on hire with nothing to configure.
- Task Comments: Comment directly on a task, Drive file, sprint, CRM contact, or notification, and @mention the person, team, or AI employee who should act on it. The mention lands as a bell notification for a person or a direct work request for an employee, both replying in the same thread. Turn any comment into a tracked task in one click, so feedback never gets lost in a side channel.
- CRM: Every business runs on a CRM, the shared book of the people and companies it deals with. Sistava builds one in, and your AI employees run it for you. They add a prospect the moment one comes up, keep contacts current, open deals and move them down the pipeline as they progress, and write notes so nothing is forgotten. You get one clean place to see who you know, what's in flight, and what it's worth, without paying for a separate CRM.
- Sales Pipeline: Your deals live on a pipeline board, the same shape as your task board: a column for every stage, New, Screening, Meeting, Proposal, Customer, and a card for each deal showing its value and the company behind it. As a deal gets closer to won, it moves down the board. Your AI employees keep the pipeline current, opening deals, moving stages, and updating amounts, so you always know what's in flight and what it's worth, at a glance.
- Let Your Employee Use Any Desktop App: Your employee controls your actual desktop, not just a browser tab. It clicks, types, manages files, and runs terminal commands in real applications on your machine, the same way you would sitting at the keyboard. It works through the free Desktop Companion app and covers native software, file management, and shell tasks in one capability.
- Let Your Employee Work with Local Files: Connect the Desktop Companion app and your employee can read, write, list, and search files on your own computer, scoped to your home directory. Ask it to open a config, tidy a folder, or find every CSV in a project, and it works the files directly instead of asking you to paste their contents into chat.
- Let Your Employee Run Terminal Commands: Once you pair the Sista desktop app, your employee can run real shell commands on your machine: git, npm, brew, ls, grep, and anything else you'd type yourself. Commands run as your own user with no privilege escalation, and a hard-coded blocklist rejects destructive patterns like rm -rf /, disk formatting, or piping a remote script into a shell before they ever execute.
- Let Your Employee See Your Screen: Your employee looks at your actual screen and works from what it sees, not just an API. It captures your desktop through the Sista desktop app, reads the pixels the same way you would, and can click, type, and scroll based on what it finds. That covers any app you have open, including native software, dashboards, and design tools that never had an integration.
- Employee Drive: Every document, generated image, video, screenshot, and daily work log an employee produces lands automatically in its Drive, no saving required. Browse it per employee, per team, or company-wide, as a searchable flat grid or as folders. Files preview inline, from PDFs and spreadsheets to code and video, so you rarely need to download something just to read it. Every update becomes a numbered version that you can preview or restore without losing the original file.
- Company Drive: Every employee keeps its own Drive, but you shouldn't have to open ten employees to find one file. Company Drive rolls every employee's Drive into one company-wide view: every document, transcript, and deliverable your whole workforce has produced, browsable and searchable from one tab.