Scheduled tasks
Set a daily research brief for 7 AM, a weekly analytics summary for Monday morning, and a monthly report for the first of each month. Your agent runs each on time and saves the output to Drive.
Where their work lives
Where your employees organize their work.
Your AI agents manage their own workspace. Scheduled tasks run daily, weekly, or on custom cron cadences. A built-in kanban board tracks what is in progress. Every document lands in a personal Drive. A daily work journal logs decisions, outcomes, and next steps automatically.
The workspace gives each employee scheduling, task management, document storage, and journaling so work happens on autopilot.
Schedules run tasks on daily, weekly, or custom cadences. The kanban board tracks progress. The personal Drive stores every document. The work journal logs decisions and outcomes.
Your employee works while you are offline, keeps its own records, and presents finished work when you return.
Search is what makes all of it usable. One search from any page in Sistava reaches workspace pages, employees, teams, tasks, projects, sprints, Drive files, and CRM contacts, and every result carries a label and a destination, so a task and a file with similar names are easy to tell apart. It matches names and titles rather than reading inside documents. You can also ask an employee where something is and it opens the exact item for you.
The workspace is shared, not only watched. Leave a comment on a task, a document, a Drive file, an email, a sprint, or a CRM contact and the employee sees it where the work is and replies there, so feedback travels with the thing it is about. Point at a file or a task and jump straight into a conversation with it already referenced. Invite collaborators, up to the seats your plan includes, and everyone works from the same board and Drive.
Recurring work has a home of its own. A routine carries a name, a cadence, and the instructions your employee follows when it fires, and a daily one can be pinned to a time of day. Active routines appear as their own column on the task board and sit alongside tasks and meetings on the company calendar. Any task you already created can be turned into a routine without retyping it.
Some work only exists on a real machine, so the workspace reaches there too. With the companion app installed on your computer, an employee can operate applications with a mouse and keyboard, work with files under your home folder, run commands, and read what is on screen to reason about software with no integration. Destructive commands are blocked outright, and it is opt in, so nothing touches your machine until you install it.
At a Glance
- 24/7
- Autonomous execution
- Kanban
- Built-in task board
- Auto
- Daily work journal
Benefits
Task board
Every AI employee has a kanban board with backlog, in progress, review, and done columns. The agent moves cards as it works. You see real progress, not stale status updates.
Full accountability
Every document your agent creates lands in its personal Drive. Every decision gets logged in the work journal with timestamps and reasoning. Full accountability without micromanagement.
Reaches your real machine
With the companion app installed, an employee can use desktop applications, work with files under your home folder, run commands, and see what is on screen for software that has no integration. You install it yourself, destructive commands are blocked, and what runs is recorded.
Comment where the work is
Leave a note on a task, a document, a Drive file, an email, a sprint, or a CRM contact and the employee replies in that same place. The thread lives with the work instead of scrolling away in chat.
How It Works
Your AI employee stays organized, tracks its own work, and executes scheduled tasks without being told.
Every AI agent on your team gets a personal workspace: a kanban board to track tasks, a Drive for file storage, and a daily work journal that logs what was done and why. You see exactly what your AI employee is working on at any moment, without asking. The workspace is the agent's operating environment, not a dashboard you manage for it.
Recurring work runs on a schedule you define. Need your AI agent to pull weekly reports every Monday at 8am, check inventory daily, or send a digest every Friday? Set the cron schedule once and it runs automatically. Your AI employee treats scheduled tasks exactly like delegated ones, with full execution history and a journal entry for every run.
The reason this matters is the thing most AI tools get wrong. A chat window forgets. You ask for something, you get an answer, and the moment you close the tab the context is gone, so the next request starts from nothing and you re-explain your business for the hundredth time. A workspace is what stops that. The board remembers what is outstanding, the Drive keeps what was produced, and the journal records why a decision was made, so week six starts from everything that happened in weeks one through five rather than from a blank prompt.
There is nothing to configure to get this. You do not set up a board, connect a storage bucket, or design a schema. Hiring an employee creates the workspace, and the employee starts using it on its first task. The first time you open the board and find cards you did not create, moved by someone you did not have to remind, is usually the moment the difference between a chatbot and an employee stops being a marketing line.
It is also what makes stepping away possible. You can brief an employee on Friday, close the laptop, and read the journal on Monday to see what happened while you were not watching. Everything is on the record after the fact: what ran, what it produced, what it decided, and what it plans to do next. That record is the difference between delegating work and hoping.
Use Cases
Schedule recurring work without micromanaging
Set your employee to run a weekly competitor report every Monday or send a daily summary every evening. Scheduled tasks run automatically on time, every time.
Track everything your employee is working on
The task board shows active, queued, and completed work at a glance. See what's in progress, what's blocked, and what's done without chasing status updates.
Access files your employee created
Documents, exports, and generated assets land in Drive automatically. Organized by employee and date so you can find anything they've produced without searching.
Review their daily work journal
Your employee logs what they worked on each day, what decisions they made, and what they encountered. A clear record of activity without asking them to report in.
FAQ
Do I have to keep the app open for my AI employees to keep working?
No. Routines fire on their own cadence whether or not anyone is signed in, and the output lands on the task board and in Drive for you to read later. Closing the tab does not stop work in progress or lose anything produced.
What do I actually get back after a day I was not watching?
Three things: a task board showing what moved and what is still open, a Drive holding every file that was produced, and a daily work journal in the employee's own words covering what it did, what it decided, and what comes next. That is what you read on Monday after briefing someone on Friday. None of it has to be requested first, because it is written as the work happens.
How do I find something an AI employee made weeks ago?
One search box, reachable from any workspace page, covers pages, employees, teams, tasks, projects, sprints, Drive files, and CRM contacts. It matches names and titles rather than the words inside documents, so search for what the thing is called, or browse the employee's Drive, organised by who produced the file and when. You can also ask the employee and it opens the item for you.
How much setting up does the workspace need before it is useful?
None. Hiring an employee creates its workspace, and the board, the Drive, and the journal start filling on the first task without you defining a schema, connecting storage, or designing a column layout. The first time you open the board and find cards you did not create is usually the moment it clicks.
Can I organize the work by client or by project?
Yes. Group related tasks under a project, then filter both the board and Drive down to just that work, which is how agencies keep one client's work separate from another's inside one workspace. If you need harder separation, create a separate workspace per client instead.
How do I give feedback on something an AI employee produced?
Comment on it directly. Tasks, documents, Drive files, emails, sprints, and CRM contacts all accept a threaded comment, the employee sees it attached to that item and answers there, and you mark the thread resolved once it is settled. The correction stays next to the work rather than buried in a chat.
What if the work lives in an app that has no integration?
Install the companion app on your computer and your employee can use that software the way you would, with a mouse and keyboard, and read the screen to work out what to do next. It can also work with files under your home folder and run commands, with destructive ones blocked. This is opt in and depends on your plan, so nothing reaches your machine until you set it up.
Can other people on my team work in the same workspace?
Yes. Invite collaborators, up to the seats your plan includes, and they see the same employees, boards, Drive, and comment threads that you do. For a single file, document, or contact you want to share without opening the whole workspace, direct sharing grants access to just that item, revocable later.
One Workspace Per Agent
Every AI employee you hire gets their own workspace from day one. No shared queues, no configuration overhead. The board, the Drive, the journal, and the scheduler are all scoped to that agent and ready immediately. You can have 20 agents running in parallel, each with a clean, independent workspace.
As your team grows, each new AI agent brings its own organized context. You never lose track of who owns what. Managers can review any agent's board and journal without interrupting the agent's work, making oversight effortless at any scale.
The workspace is really four things working together, and each one has its own page below with the detail this overview skips. The schedule decides when your employee wakes up and what it does unprompted. The task board is the shared surface where you and the employee agree on what is outstanding. The Drive is where the actual output lands, filed rather than pasted into a chat you will never find again. The work journal is the written record of decisions, which is the part people underestimate until the first time they need to answer why something happened three weeks ago.
Two more sit alongside them and are worth knowing about early. Workspace search reaches across everything the employee has produced, so finding a file or a decision does not depend on remembering where it went. And for work that only exists on a real machine, screen and desktop access lets an employee operate applications directly rather than stopping at the edge of what an integration exposes. Start with whichever of these matches the part of your week you most want back, and follow the links below into the one that does.
How It Works
- Hire and assign work: When you hire an AI agent, its workspace is created automatically. Assign tasks directly or let the agent generate its own backlog.
- Set recurring schedules: Define cron schedules for any task. Your AI employee will run them on time, every time, with a full execution log.
- Review the daily journal: Each agent writes a daily work journal summarizing what it completed, what it encountered, and what comes next.
Our AI agent files its own work, keeps a daily journal, and never misses a scheduled task. It operates more reliably than most people on our team.
Features in Workspace
- Move a Team Member to the Bench: Every workspace has one Bench: a holding area for employees who are not currently on a working team. Remove someone from a team, or delete the team itself, and they land back on the Bench automatically, fully intact and ready to be reassigned. Nothing about them is deleted; only their team membership changes.
- Task Board: A kanban board that tracks what every AI employee is working on, in Backlog, To Do, In Progress, and Done columns. Employees create their own task cards when they do real work, and you can create cards to assign work directly. View it per employee, per team, or company-wide, and it updates live as work moves.
- Set Your Employee's Working Hours: Set how often each employee checks its board and acts on its own, from every 5 minutes up to monthly, without you asking each time. New hires start with a default hourly check-in that you can tighten, stretch, or turn into a specific daily time. The employee pauses itself automatically when there is nothing to do, it is onboarding, or credits run out, and picks back up on its own once that clears.
- Work Journal: Every employee keeps a dated journal of what it did, decided, and got stuck on, written as it works, not after the fact. Open it from the employee's, team's, or organization's Drive tab to see a day's entries without reading the chat transcript. Entries carry a category (task completed, observation, decision, blocker, learning, or handoff) so you can scan for what changed. It starts on hire with nothing to configure.
- Task Comments: Comment directly on a task, Drive file, sprint, CRM contact, or notification, and @mention the person, team, or AI employee who should act on it. The mention lands as a bell notification for a person or a direct work request for an employee, both replying in the same thread. Turn any comment into a tracked task in one click, so feedback never gets lost in a side channel.
- CRM: Every business runs on a CRM, the shared book of the people and companies it deals with. Sistava builds one in, and your AI employees run it for you. They add a prospect the moment one comes up, keep contacts current, open deals and move them down the pipeline as they progress, and write notes so nothing is forgotten. You get one clean place to see who you know, what's in flight, and what it's worth, without paying for a separate CRM.
- Sales Pipeline: Your deals live on a pipeline board, the same shape as your task board: a column for every stage, New, Screening, Meeting, Proposal, Customer, and a card for each deal showing its value and the company behind it. As a deal gets closer to won, it moves down the board. Your AI employees keep the pipeline current, opening deals, moving stages, and updating amounts, so you always know what's in flight and what it's worth, at a glance.
- Let Your Employee Use Any Desktop App: Your employee controls your actual desktop, not just a browser tab. It clicks, types, manages files, and runs terminal commands in real applications on your machine, the same way you would sitting at the keyboard. It works through the free Desktop Companion app and covers native software, file management, and shell tasks in one capability.
- Let Your Employee Work with Local Files: Connect the Desktop Companion app and your employee can read, write, list, and search files on your own computer, scoped to your home directory. Ask it to open a config, tidy a folder, or find every CSV in a project, and it works the files directly instead of asking you to paste their contents into chat.
- Let Your Employee Run Terminal Commands: Once you pair the Sista desktop app, your employee can run real shell commands on your machine: git, npm, brew, ls, grep, and anything else you'd type yourself. Commands run as your own user with no privilege escalation, and a hard-coded blocklist rejects destructive patterns like rm -rf /, disk formatting, or piping a remote script into a shell before they ever execute.
- Let Your Employee See Your Screen: Your employee looks at your actual screen and works from what it sees, not just an API. It captures your desktop through the Sista desktop app, reads the pixels the same way you would, and can click, type, and scroll based on what it finds. That covers any app you have open, including native software, dashboards, and design tools that never had an integration.
- Employee Drive: Every document, generated image, video, screenshot, and daily work log an employee produces lands automatically in its Drive, no saving required. Browse it per employee, per team, or company-wide, as a searchable flat grid or as folders. Files preview inline, from PDFs and spreadsheets to code and video, so you rarely need to download something just to read it. Every update becomes a numbered version that you can preview or restore without losing the original file.
- Company Drive: Every employee keeps its own Drive, but you shouldn't have to open ten employees to find one file. Company Drive rolls every employee's Drive into one company-wide view: every document, transcript, and deliverable your whole workforce has produced, browsable and searchable from one tab.
- File Uploads to Chat: Attach a document, spreadsheet, PDF, or image straight into a chat message and your employee reads it as part of the conversation, no separate upload step and no waiting for processing. Images, PDFs, Office files (Word, Excel, PowerPoint, and their legacy and OpenDocument equivalents), plain text, CSV, JSON, and XML are all accepted. Every attachment lands in that employee's Drive under Uploads so it is easy to find again later.
- Document Comments: Comment directly on any document, Drive file, or written asset your AI employee produces. Highlight the exact passage you mean, or drop a numbered pin on a picture, and your remark stays anchored to that spot. The thread lives beside the file permanently, so questions, edits, and approvals stay attached to the exact work instead of scattering across chat. Mention an employee and it replies in the same thread; mention a teammate and they get a notification that opens on that comment.
- Org Chart: See your whole workforce as a live reporting tree: teams, team leaders, members, and any bench employees not yet assigned. Drag an employee card onto a different team to move them, right-click a card to promote a leader, suspend, or terminate, and open any person's profile straight from the chart.
- Company Profile: Company Profile is the shared record of who your business is: industry, product, target market, headquarters, preferred languages, and a default email signature. Set it once and every employee reads it before writing an email, drafting a proposal, or explaining what you do, so they describe your business the same way you would.
- Employee Dashboard: Every employee you hire opens into one dashboard with a tab for everything about them: Chat, Tasks, Drive, Inbox, Calendar, Tools, Skills, Playbooks, Duties, Routines, Activity, and Profile. The header carries their live status, a running count of active routines, and one dropdown to suspend, terminate, or re-hire them. It is the single screen you land on to check in on one employee, and everything you touch there stays scoped to that employee alone.
- Company Dashboard: One screen that shows your whole AI workforce: every conversation, every task, every file, and a CEO-style briefing on what shipped and what it cost. Click your organization name in the sidebar to open it, then switch between 17 tabs to zoom into any part of the business.
- Find Work From Anywhere: Find the workspace page, person, task, project, sprint, Drive file, or CRM contact you need without leaving the page where you are working.
- Your Employee Takes You There: Ask where something lives and your employee opens it, instead of describing which menu to click. A card under their reply names the destination, counts down for about five seconds, and takes you there, so you can go straight away or stay put. It works for whole pages and for the one task, file, or contact you were just discussing, and it is included on every plan.
- Calendar: The Company Calendar is your workforce's shared view of planned work. Every task with a due date, every routine's next run, and every meeting an employee is booked to attend show up on one company-wide calendar with day, week, and month views. Book a meeting straight from it, paste the call link, choose who attends, and the employee joins on its own at the start time.
- Content: Content is the company workspace where every draft your business writes lives in one library instead of scattered across notes, documents, and chat messages. Social posts are the first fully managed type, with true previews of the network you are posting to, a live character budget, and an approval step before anything can be scheduled. Articles, presentations, flyers, and newsletters can be requested here too.
- Projects: Projects group related tasks together so your board and Drive aren't one long undifferentiated list. Create a project, pin the ones you're actively running, archive the ones you're not, and filter the task board, Drive, and task assignment down to just that project's work.
- Daily Streaks: Your AI workforce is only as good as the boss managing it. Streaks track the weekdays you show up, review work, and steer your employees, and award a badge at each milestone along the way.
- Embedded Apps: Paste any website's link and it shows up as its own row in your workspace nav. Click it and the tool renders right there, inside the workspace, no new tab, no bouncing between browser windows to get your work done.
- Workspace Collaborators: Invite teammates into your workspace by email and assign them a role: Owner, Admin, or Collaborator. Each role controls what a person can see and change, from full billing and workspace control down to using shared resources only. Pending invites can be resent or cancelled, and how many collaborators you can invite depends on your plan's seat limit.
- Ask About This: See a file or a task and want to ask about it right now? One button opens the employee's chat with that item already referenced, so you can just type your question instead of hunting for a link to paste. It works from the Drive file viewer and from any task card.
- Comments: Comment directly on the thing you are talking about instead of starting a separate chat thread. Every task, drive asset, generated document, notification, email, sprint, and CRM contact carries its own comment thread, so questions and context stay attached to the work they are about and any thread can be marked resolved once it is settled.
- Comment on a CRM Contact: Every contact in your CRM has its own comment thread. Leave a note on a contact and it stays with that person forever, visible to you and to your AI Team lead, so context about a relationship never gets lost in a chat log or a task that closes and disappears.
- Private Resource Sharing: Share a single Drive file, Drive document, or CRM contact without opening your whole workspace. Choose who can view, comment, or edit it, including a named person in a completely different Sistava workspace, and revoke that access at any time.