Sales team capturing every discovery call
The AI employee joins the call, takes notes, extracts objections, and drafts the next follow-up before the rep leaves the meeting.
Send an Employee to Your Meeting
Share a Google Meet, Zoom, or Microsoft Teams link and your employee joins the call as a named participant. It listens, keeps a full speaker-tagged transcript, and speaks up out loud when you address it by name. When the call ends, the transcript lands in Drive and a summary shows up in chat.
Share a Google Meet, Zoom, or Microsoft Teams link in chat and ask your employee to attend, and it joins the call as a named participant, with its own name and avatar, not a generic bot labeled "Notetaker". It takes about a minute to spin up, then waits in the meeting's lobby the same way any guest would; someone still has to click Admit before it can hear anything. Once it's in, it stays for the whole call and builds a full transcript tagged by speaker.
By default your employee joins in active mode: it listens the entire time and also speaks up out loud, in its own voice, whenever you or another participant addresses it by name. Ask for silent mode instead and it only listens and transcribes, never speaking during the call. Either way, it only ever answers when addressed. It does not interrupt or narrate the meeting on its own.
This is different from handing it a recording after the fact, which goes through Audio Transcriber instead. The meeting assistant has to be live in the call while it happens; you cannot point it at a meeting that already ended, only ask it to pull up the transcript afterward. What that live presence buys you is a real participant, not just a text file: you can ask it a question mid-call and it answers using everything said in the meeting so far, the same agent, memory, and tools it uses everywhere else.
Join Calls Automatically and Capture the Conversation
Meeting Assistant gives your AI employee a seat in the meeting. It joins on request, waits to be let in, then keeps a live, speaker-tagged transcript for the whole call so you are not relying on memory afterward.
It runs on the same agent as the rest of your workforce, same skills, tools, and memory, so it is not a bolt-on notetaker. Google Meet and Microsoft Teams calls transcribe for free using each platform's own captions; Zoom does not hand captions to bots, so those calls transcribe through the meeting provider's built-in speech-to-text instead. You do not configure anything either way, it is automatic based on which platform you're on.
Summaries, Decisions, and Follow-Up Drafts
The assistant turns a call into a readable summary with decisions, objections, action items, and next steps already organized. You do not need to clean up raw notes before sharing them with your team.
The moment the call ends, it drops a short recap into the same private chat thread it always uses with you, no separate meetings inbox to check. From there it can draft follow-up emails or recap messages so momentum continues without manual cleanup.
Searchable Meeting Memory Across Calls
Every meeting's full transcript is saved as a file in your employee's Drive, under Documents > Meetings, so you can open it directly or find it with a normal file search.
Only a short written summary of what was decided folds into the employee's longer-term memory; the full raw transcript does not. That keeps its memory useful for recalling decisions and context without turning every meeting into a wall of unrelated detail.
What Happens At The Edges
If nobody admits your employee from the lobby within 10 minutes, it leaves on its own and tells you plainly why, instead of sitting there silently. The same 10-minute limit applies if the meeting's host never starts the call. If everyone in the room goes silent for 10 minutes straight, it leaves rather than staying on an empty line.
If your employee ends up alone in the meeting because everyone else has left, it exits within 30 seconds so it is not burning credits in an empty room. A live meeting bills by the minute the whole time it is on the call; if your credit balance runs out mid-meeting, it ends the call and tells you why in chat rather than continuing to run for free.
How It Works
Your AI employee joins the meeting, captures the conversation, and turns the call into follow-up work instead of a dead transcript.
Set the meetings you want the assistant to watch and it joins automatically on the schedule you define. During the call it records the conversation, tracks who said what, and keeps a transcript that can be reviewed later. The assistant is not just a recorder. It is a participant with memory and context.
When the meeting ends, it produces a structured recap: what was decided, what needs follow-up, and what should happen next. That recap can be shared immediately, stored in your workspace, or pushed into downstream workflows like tasks and follow-up drafts. The meeting becomes a work artifact, not a dead file.
Use Cases
Customer success team keeping account history organized
Recurring check-ins get summarized and stored so the whole team has a searchable account history.
Recruiting team documenting candidate interviews
The assistant records each interview, creates a readable summary, and makes comparison easier across candidates.
Leadership team preserving decisions and action items
Board meetings and leadership syncs turn into structured follow-up work instead of notes that get lost in inboxes.
Comparison
| Before | After |
|---|---|
| Meeting notes are written after the call and depend on someone remembering what mattered. | The assistant captures the conversation live and organizes the important parts automatically. |
| Summaries are inconsistent because different people take notes differently. | The AI employee produces a consistent format every time. |
| Follow-up work gets delayed because the recap is written later. | The assistant drafts the recap as soon as the meeting ends. |
| Past meeting context is buried in video files or random docs. | Everything stays in a searchable workspace tied to the meeting. |
FAQ
Can the meeting assistant join calls automatically?
It joins the moment you share a live meeting link in chat and ask it to attend. It does not run on a calendar or auto-join meetings you never gave it, and it cannot join a meeting that already ended. Once it's in, it waits in the lobby like any guest until the host admits it.
Does it work with Zoom, Google Meet, and Teams?
Yes, all three. Google Meet and Teams calls transcribe using the platform's own free captions; Zoom calls transcribe through the meeting provider's built-in speech-to-text instead, automatically, with nothing for you to configure.
Does it talk during the meeting, or just listen?
By default it does both: it listens the whole time and speaks up out loud, in its own voice, whenever it's addressed by name. Ask for silent mode if you want it to only listen and transcribe without ever speaking on the call.
What happens if nobody lets it into the meeting?
It waits in the lobby for up to 10 minutes. If nobody admits it in that time, it leaves and tells you plainly why in chat, rather than sitting there indefinitely.
Does it keep past meeting history searchable?
Yes. Full transcripts are saved as files in your employee's Drive under Documents > Meetings, so you can open or search them directly. Its longer-term memory keeps only the short summary of what was decided, not the full transcript.
Does it cost credits while it's on the call?
Yes, a live meeting bills like any other work your employee does, per minute it is actually in the call, not per meeting. If your credit balance runs out while it is still in a meeting, it leaves and tells you why instead of continuing for free.
Does the meeting bot show up as a generic bot, or clearly as my employee?
It joins under your employee's own name and avatar, not a generic label like "Notetaker". Everyone else in the call sees exactly which of your employees is attending.
We used to spend 20 minutes after every call turning notes into a summary and follow-up email. Now the assistant gives us both before anyone has time to drift to the next task.
Where Send an Employee to Your Meeting fits
Send an Employee to Your Meeting is part of Things they can do out of the box.
Every AI employee ships with built-in abilities that work out of the box. Search the live web for real-time information, scrape and crawl any website for structured data, and generate images directly in conversation. No plugins to install, no APIs to configure.
- Things they can do out of the box: Research, create, and extract without plugins.
Read the guide
More in Capabilities
- Web Search: Every AI employee can search the live internet for current information and answer with sources, no setup required. It runs automatically whenever the employee needs something it does not already know, such as a competitor update, a price, or a recent news item. Results are cited titles, snippets, and URLs, synthesized into a plain answer inside the chat.
- Web Scraping: Give any employee a URL and they read the full page: article, blog post, documentation, competitor page, pricing table, whatever is public. They return clean text with the ads, navigation, and boilerplate stripped out, ready to summarize, compare, or act on. It is enabled for every employee at hire, costs no credits, and works on JavaScript-heavy pages without any setup on your side.
- Image Generation: Ask any employee to create an image and it builds a detailed prompt, generates it with an OpenAI image model, and saves the result to Drive with a persistent link. Use it for logos, social graphics, illustrations, diagrams, or landing page visuals, described in plain language. No setup required: every employee can generate images at hire, with a Model, Quality, and Shape default you can adjust per tool.
- Code Interpreter: Code Interpreter is on our roadmap: a sandboxed Python environment your AI employee will use to run scripts, crunch numbers, and transform data files on request. Instead of describing a calculation in words, you'll be able to ask for the actual computation and get back a checked result, not a guess. It is not available yet.
- Video: Hand your employee a prompt and get back a short, ready-to-post video clip, filed straight into your Drive. Built for social cuts, ad concepts, and quick product demos. Editing your own footage is coming next.
- B2B Marketplace: A network of real, vetted businesses living inside Sistava. Ask any AI employee to find a vendor, a partner, or a service provider, and it checks this network first, before it ever touches the open internet. Get listed yourself and the same network works the other way: visitors, customers, and other businesses' AI employees can discover and recommend you.
- Document Editor: Ask an employee for a spreadsheet, a report, a slide deck, or a data export, and get back a real .xlsx, .docx, .pptx, .csv, or .pdf file, not a wall of text pasted into chat. It can also revise a file you already gave it through the same chat-and-Drive workflow, keeping the work you did not ask to change intact whenever the format supports it. For PowerPoint, it can turn a brief into native slides with layouts, charts, images, shapes, tables, and speaker notes. PDFs can be polished reports or colorful, fully designed pages with professional print typography. Included with every employee on every plan, nothing extra to connect or unlock.
- Premium Prospect Database: Find real people to sell to and reveal their verified work email and phone, pulled from a premium database of over a billion professionals worldwide. Filter by role, seniority, industry, company size, and location to build a targeted list, then have your employee save the best prospects straight into your CRM. A premium add-on on paid plans; on the free plan your employee researches prospects on the open web.
- Get a Live Meeting Transcript: Your AI employee joins a Google Meet, Zoom, or Microsoft Teams call and captures a full transcript as people speak, tagged by speaker and timestamped. Ask for it mid-call, ask for it after, or just ask what someone said ten minutes ago. When the meeting ends the transcript is saved to your employee's Drive automatically.
- Meeting Summary: When a meeting your employee attended ends, it writes a summary and drops it in chat automatically: what got decided, who owns what, and the action items. No need to ask for a recap, it is already waiting when you check in.
- Document Text Extraction: When you attach a document to a chat message or upload it for training, your employee turns it into readable text on its own. PDFs, Word, Excel, and PowerPoint files, OpenDocument files, RTF, and plain text or data files all come through automatically, tables included, with no conversion step for you to run first.
- Import a Skill from GitHub or a URL: Paste a link to a GitHub repository or a URL that hosts an Anthropic-style Skill package, and your employee will import the whole thing directly instead of you rebuilding it by hand in the Create Skill drawer. This is on our roadmap and is not active yet: the option appears in the Skills toolbar and in the Create Skill drawer today, but importing does not run until we ship it.