Onboard A New Hire Instantly
Hire a new employee and it already knows your industry, product, and target market from the shared profile, so you skip the round of explaining what your company does that every new hire normally needs.
Company Profile
Company Profile is the shared record of who your business is: industry, product, target market, headquarters, preferred languages, and a default email signature. Set it once and every employee reads it before writing an email, drafting a proposal, or explaining what you do, so they describe your business the same way you would.
Every AI employee you hire needs to know what your company actually does before it can act on your behalf. Company Profile is the one place that answer lives: industry, the product or service you sell, your target market, headquarters location, the languages you prefer to communicate in, and a default email signature. It is stored once, at the company level, not copied into each employee's own settings.
Any employee can read or update it directly in conversation. Ask your employee to set the industry, describe the product, or add a headquarters city, and it calls the same tool a human would use through the Business tab on the company dashboard. There is no separate form to fill out and no field that only one employee sees: the record is shared, so an update from one employee is visible to the next.
The alternative is briefing every new hire by hand, or worse, letting each one guess. Without a shared profile, one employee might describe your company as a fintech startup while another calls it a consulting firm, because each is working from whatever fragments turned up in a conversation. Company Profile closes that gap by giving every employee, present and future, the same source of truth, so a new hire on day one already knows your target market without you repeating yourself.
The email signature field matters beyond cosmetics: employees that send mail on your behalf attach it automatically, so outbound messages carry a consistent, correct sign-off instead of an employee inventing one. Preferred languages work the same way, steering how employees address you in conversation and in the copy they write for customers.
What You Set
The profile covers the facts an employee needs to represent your business correctly: your company name and a short description of what you do, your website, your industry or sector, the product you sell, your target market and geography, and your headquarters location. None of these are required to start using the platform. Fill in what matters to you and leave the rest blank until you need it.
Two fields do double duty beyond context. Your email signature is attached automatically whenever an employee sends mail on your behalf, so you set your sign-off once instead of correcting it on every outbound message. Preferred languages tell every employee which language to default to when it writes to you or drafts customer-facing copy, so you never have to specify it turn by turn.
One Record, Every Employee
Company Profile sits above your teams and employees, not inside any one of them. That is the whole point: hire a new hire tomorrow and it inherits the same industry, product, and target market you set for the employee you hired last month, with no re-briefing required.
Because the record is shared and editable in plain conversation, keeping it current is a five-second ask rather than a settings hunt. Tell any employee your headquarters changed or your target market shifted, and the update applies company-wide the moment it saves.
How It Works
One shared record every employee reads before they represent your company
Company Profile lives on the Company model at the top of your workspace, alongside your teams and employees. It holds a handful of plain fields: name, description, website, industry, product, target market, headquarters, email signature, and preferred languages. There is exactly one profile per company, so there is nothing to keep in sync across employees or teams.
Employees view and update it through the same foundational tool, available to every hire by default. Tell an employee your industry or paste in your product description, and it writes straight to the shared record. You can also edit the fields yourself from the Business tab on the company dashboard, reached by clicking your organization name in the sidebar.
Once a field is set, it becomes part of what every employee already knows about your business: it is folded into the context each employee reads before it drafts an email, writes copy, or answers a question about who you are and what you sell. No employee has to ask you what your company does more than once.
Use Cases
Consistent Email Sign-Offs
Set your email signature once, and every employee that sends mail on your behalf attaches it automatically, so your outbound messages look consistent no matter which employee sent them.
Keep Every Employee On The Same Page
When your target market or headquarters changes, tell any employee once. The update lands in the shared profile immediately, so the next employee you talk to already has the current answer instead of an outdated one.
Communicate In The Right Language By Default
Set your preferred languages once, and employees default to them when writing to you or drafting customer-facing copy, instead of you specifying a language on every request.
FAQ
Do I have to fill in every field before I can use my employees?
No. Every field is optional. Employees work fine with a partially filled profile, and you can add industry, product, target market, headquarters, and the rest whenever it becomes useful, either yourself from the Business tab or by asking any employee to set it for you.
Can I have a different profile for different teams?
No, Company Profile is one record for the whole company, shared by every team and employee. If different teams need different context, note that inside the team's own charter instead; the company profile stays the single shared source of who your business is.
Does updating my email signature change what already-sent emails look like?
No. The signature is attached at send time, so only new outbound messages use the updated signature. Anything already sent keeps whatever signature was in effect when it went out.
Who can change the company profile?
Any employee can update it through conversation, and you can edit it directly yourself from the Business tab on the company dashboard. There is no separate approval step: it behaves like any other piece of shared company context.
Where Company Profile fits
Company Profile is part of Where their work lives.
Your AI agents manage their own workspace. Scheduled tasks run daily, weekly, or on custom cron cadences. A built-in kanban board tracks what is in progress. Every document lands in a personal Drive. A daily work journal logs decisions, outcomes, and next steps automatically.
- Where their work lives: Where your employees organize their work.
Read the guide
More in Workspace
- Move a Team Member to the Bench: Every workspace has one Bench: a holding area for employees who are not currently on a working team. Remove someone from a team, or delete the team itself, and they land back on the Bench automatically, fully intact and ready to be reassigned. Nothing about them is deleted; only their team membership changes.
- Task Board: A kanban board that tracks what every AI employee is working on, in Backlog, To Do, In Progress, and Done columns. Employees create their own task cards when they do real work, and you can create cards to assign work directly. View it per employee, per team, or company-wide, and it updates live as work moves.
- Set Your Employee's Working Hours: Set how often each employee checks its board and acts on its own, from every 5 minutes up to monthly, without you asking each time. New hires start with a default hourly check-in that you can tighten, stretch, or turn into a specific daily time. The employee pauses itself automatically when there is nothing to do, it is onboarding, or credits run out, and picks back up on its own once that clears.
- Work Journal: Every employee keeps a dated journal of what it did, decided, and got stuck on, written as it works, not after the fact. Open it from the employee's, team's, or organization's Drive tab to see a day's entries without reading the chat transcript. Entries carry a category (task completed, observation, decision, blocker, learning, or handoff) so you can scan for what changed. It starts on hire with nothing to configure.
- Task Comments: Comment directly on a task, Drive file, sprint, CRM contact, or notification, and @mention the person, team, or AI employee who should act on it. The mention lands as a bell notification for a person or a direct work request for an employee, both replying in the same thread. Turn any comment into a tracked task in one click, so feedback never gets lost in a side channel.
- CRM: Every business runs on a CRM, the shared book of the people and companies it deals with. Sistava builds one in, and your AI employees run it for you. They add a prospect the moment one comes up, keep contacts current, open deals and move them down the pipeline as they progress, and write notes so nothing is forgotten. You get one clean place to see who you know, what's in flight, and what it's worth, without paying for a separate CRM.
- Sales Pipeline: Your deals live on a pipeline board, the same shape as your task board: a column for every stage, New, Screening, Meeting, Proposal, Customer, and a card for each deal showing its value and the company behind it. As a deal gets closer to won, it moves down the board. Your AI employees keep the pipeline current, opening deals, moving stages, and updating amounts, so you always know what's in flight and what it's worth, at a glance.
- Let Your Employee Use Any Desktop App: Your employee controls your actual desktop, not just a browser tab. It clicks, types, manages files, and runs terminal commands in real applications on your machine, the same way you would sitting at the keyboard. It works through the free Desktop Companion app and covers native software, file management, and shell tasks in one capability.
- Let Your Employee Work with Local Files: Connect the Desktop Companion app and your employee can read, write, list, and search files on your own computer, scoped to your home directory. Ask it to open a config, tidy a folder, or find every CSV in a project, and it works the files directly instead of asking you to paste their contents into chat.
- Let Your Employee Run Terminal Commands: Once you pair the Sista desktop app, your employee can run real shell commands on your machine: git, npm, brew, ls, grep, and anything else you'd type yourself. Commands run as your own user with no privilege escalation, and a hard-coded blocklist rejects destructive patterns like rm -rf /, disk formatting, or piping a remote script into a shell before they ever execute.
- Let Your Employee See Your Screen: Your employee looks at your actual screen and works from what it sees, not just an API. It captures your desktop through the Sista desktop app, reads the pixels the same way you would, and can click, type, and scroll based on what it finds. That covers any app you have open, including native software, dashboards, and design tools that never had an integration.
- Employee Drive: Every document, generated image, video, screenshot, and daily work log an employee produces lands automatically in its Drive, no saving required. Browse it per employee, per team, or company-wide, as a searchable flat grid or as folders. Files preview inline, from PDFs and spreadsheets to code and video, so you rarely need to download something just to read it. Every update becomes a numbered version that you can preview or restore without losing the original file.